The Umbraco Buug Meetup

Resources for Meetup Organisers

We can help you get off on the right foot, or get things kicking again

Meetups keep the bond among the community strong, and they wouldn't exist without our amazing Meetup Organisers. So, we want to help make that role as easy as possible.

Here you'll find some info on support for current meetup organisers, and support for starting your own meetup group.

Your go-to for support, advice and more!

We are proud of all the great Umbraco meetups organizers who work hard to put together wonderful meetups for the Umbraco community. 

If you are thinking about starting a new Umbraco meetup or if you are planning your next meetup event, feel free to reach out! Umbraco HQ's Brilliant Activities Master and Community Happiness Team member Trine Nissen is here to help you and guide you.

“You’re always welcome to get in touch with me and share your concerns, challenges and others. I’m here to help and guide you in whatever way I can. You’re also more than welcome to plan a meeting with me, to discuss the further process and how I can help and assist you as a meetup organiser."

We believe though that the meetups organizers themselves would know better than us when it comes to hosting a meetup, so if you would like to chat with them and learn from their experience, join the Slack channel #meetup-organisers on the community's Slack space.

You can always reach out to Trine at trn@umbraco.dk

Twin Meetup Groups 

The Twin Meetup Groups is a new initiative to encourage Meetup organisers and Meetups groups to make their own connections, get talking to each other, and help each other out - in true Umbraco fashion! 

By joining forces with another meetup group and work together on hosting meetups, you have the chance to reach a much bigger audience, a wider range of speakers and most likely increased interaction with the community. 

This awesome initiative was started by Sarah Howarth and Rachel Breeze who twinned their groups - UmbraCymru and Umbraco Manchester/North West. H5YR, Sarah and Rachel!

If you like the sound of twinning with another local group, please don’t hesitate to reach out to them! For information on 'twinnable' organisations and their contact details, you can get in touch with Trine. Otherwise, you can find the meetup groups who are currently twinned on this spreadsheet.

Using the Umbraco Zoom account

Hosting a virtual Meetup? As a Meetup organiser, we can offer you access to our Umbraco Zoom account. If you're hosting a bigger event, like a Hackathon, we can even help with an upgrade of the account to accommodate that.

The logistics 

If you'd like to use the Umbraco Zoom account, you can refer to the public calendar for an available date and time. Each meetup group is granted access to the Zoom account for 1 day, allowing for as many organisers as possible to make use of the account.

When your meetup is over, we will reset the password to the account together with any data stored on the account e.g recordings, attendees email. In that way, no data is shared with other organisers. Your recording(s) will be saved on a dedicated Zoom account afterwards, so you can always watch them back.

 Reach out to Trine at trn@umbraco.dk for more information on Zoom access.

Access to HQ news and information

If you are planning a demo, or would like to share more information about an Umbraco offering, you can book a Q&A session with HQ.

To do so, please send an email to Trine with the following information:

  • Meetup name
  • Scheduled date
  • Expected attendance
  • Theme/Content

Booking HQ speakers

You can reach out to Trine at least 6 weeks before the meetup event to book an Umbraco HQ speaker. The participation can be either virtual or on location. For physical presence, it is recommended to schedule a meetup during the same time an Umbraco training is taking place (The training schedule is available online). It is more likely that a trainer from HQ will be able to join the meetup if they are already conducting training on location.  

To book a speaker, it is ideal to have a preliminary agenda and a suggestion for the HQ speaker you would like to see join the meetup.

Umbraco 9 content bundle

Send your meetup attendees to 'Cloud 9' with this content bundle handcrafted by Umbraco HQ for meetup organisers like you to use!

Go to the content bundle on Google Slides

Meetups organized in Denmark

We are happy to give access to the DK meetup group on meetup.com to the community members who are interested in hosting a meetup in Denmark. All you have to do is:

  • Send an email to Trine indicating your name, email address, company name, location of the meetup, and briefly tell us why you would like to organize the meetup. We will get in touch to further discuss the meetup plans and confirm your access as co-organizer if the meetup can be added to the calendar.
  • As co-organizer, you can add the meetup information (Date, Agenda, Location), invite attendees, and send reminders to those who RSVPed Yes.
  • Share with us your meetup story through great pictures and helpful feedback 😊

Umbraco swag

If you're arranging an Umbraco Meetup and would like to treat your attendees with some nice Umbraco swag, we are happy to help!

Reach out to Trine for more info. 

Interested in starting your own Umbraco meetup?

Here's a few tips to get you started:

  1. Get in touch with Trine and share your ideas about the new meetup group. 
  2. We will help you set up the group, cover the subscription fees, and promote the kickoff meetup.  
  3. Take a look at the Umbraco Meetups Network, which your meetup group will be a part of.
  4. Touch base with other meetup organizers or with HQ on Slack by joining the channel #meetup-organisers.

Other links, resources and more! 

Umbraco Meetup Organisers Guide - not just for those starting out! 

#meetup-organisers Slack Channel - there may be other Meetup organisers with the same problems you have! (note: you must already be a part of the Umbraco Community Slack Channel) 

How to host a virtual Umbraco Meetup - a great blog post by Rachel Breeze on hosting meetups in “corona times”.