Background and Purpose
The Umbraco Advisory Boards Initiative is a collaboration between Umbraco HQ and dedicated community volunteers, with the mission of fostering a friendly sharing culture.
Each board has a clear focus, process, and is run by a group of skilled and dedicated volunteers.
This agreement establishes and defines the terms and conditions for participating in the Advisory Boards.
An advisory board is defined as ‘led by Umbraco HQ’ when an HQ employee is actively involved in running the board and is working closely with the community volunteers. This position is called Coordinator and has so far been held by an HQ employee.
The agreement is presented to the Advisory Boards, for approval and information. The boards that don’t fit the definition of ‘being led by Umbraco HQ’ are offered the option to adhere to all sections of the agreement, except for the parts: ‘Selection and Organization’, and ‘Validity and Re-application’.
Selection and Organization
Joining an Advisory Board led by Umbraco HQ is done through an application process. In order to enable an inclusive process, the applications and re-applications will be the default way for future selections.
The review of the applications and the final selection of who joins the team are managed by the team’s Coordinator.
The organization and work process of each board are established by the Coordinator in agreement with the board members. Each board decides independently on the best way to manage their activities.
Once a board is formed, it is advised to outline focus areas, goals, main activities, and communication channels. All these elements are made publicly available on the Community’s website.
Validity and Re-application
Ideally, a board opens a public application on a yearly basis. Being part of the board is in principle valid for 12 months, or until the next board application, with the possibility to re-apply when the applications are open.
The re-application to stay on the board follows a similar selection process and requires that the current board members submit information on their reasons for wanting to stay involved including recommendations on what to improve or change.
Each time a member’s re-application is confirmed, board members will be asked to accept the most current version of this agreement.
The Umbraco contribution code of conduct and values are at the center of the selection process and continue to govern the initiative. Any failure to adhere to the code of conduct may result in removal from the board.
Program Benefits
The Advisory Boards get access to a list of benefits provided by Umbraco HQ. The benefits are personal and cannot be transferred, shared, or assigned to another person.
The benefits are not limited only to the boards led by Umbraco HQ; any group initiated by the community and whose name is listed in the agreement (Section: Background and Purpose) will have access to the following benefits:
- Dedicated badges - Access to a digital badge to use in email signatures and website. Additionally, a badge is linked to the profile on the community’s website Our.
- Access to HQ working facilities - Umbraco HQ can open its doors for the board’s members to use its facilities to work and connect with the HQ teams.
- Support of advocacy initiatives - Aid for payment of travel expenses to do a talk or workshop covering Umbraco at a conference or meetup. The approval of the expenses depends on the topic covered, location, and size of the event, as well as the budget allocated by Umbraco HQ.
Confidentiality
The information shared by Umbraco HQ, during the collaboration with the different members of the Advisory Boards, is the confidential information of Umbraco HQ unless expressly stated otherwise.
Privacy and Protection of Personal Information
Umbraco HQ collects the following information for the time of activity of an Advisory Board member:
- Full name
- Company name / Employer
- Country of residence
- Profile picture (for blogging purposes)
- Motivations to join the Board (for blogging purposes)
- Work/Home Address (for swag or other deliveries)
- Email address to send communication relevant to the Board’s work
- Link to the profile page on Our
Umbraco HQ uses and protects the information shared by the members of the Advisory Board according to our privacy guidelines.